In many companies, Microsoft SharePoint has become indispensable. And rightly so: collaboration within workgroups has never been easier than with this Microsoft solution. In this article, we will explain what Microsoft SharePoint is all about and what features you can benefit from.
SharePoint Online is a web-based Microsoft application used to store and share data within an organization. The application possibilities are manifold: Intranet pages, lists, presentations and other projects can be jointly created, managed and made accessible to an individually defined target group. This not only facilitates the simple and rapid exchange of information and content between colleagues, customers and the public, but also allows documents to be edited together in real time – regardless of time and place.
Microsoft SharePoint as a shared storage platform can be customized to a high degree and adapted to the individual needs, starting with the usage options of the individual members. For example, as an admin, you can limit a user’s access rights to viewing documents or extend them to the ability to edit and create posts. It is possible to customize these rights depending on the folder, thus taking into account the complexity of your own company. Uploading is easily done by drag & drop from the file system or by saving within Office applications.
By versioning documents in SharePoint Online and adding metadata to them, users can track individual work steps and retrieve older document versions at any time – without even having to open the file. This can be information like modification time, “Created by” but also custom tags for documents and elements. Simultaneous editing can be restricted by automatically informing the user by e-mail as soon as the file is available for further editing. With the help of seamless integration of Microsoft Office 365 applications, such as Excel, OneDrive for Business, and Office Graph, you can make these changes directly in the browser itself. Be it on your Pc, Mac or cell phone – access to SharePoint Online is guaranteed both internally and externally. Using the approval process, you can decide when your document should be published and whether approval from superiors is required first.
The fast full text search allows you to find individual files, folder structures and people within the organization quickly and easily. Sophisticated tagging supports you in your information search. Even more: similar to a social network, you can create your company intranet, the so-calledmysites, which can be supplemented by discussion portals, team calendars and wikis and are particularly useful for publishing internal announcements and information. Similarly, members are free to enrich their profile with their own information and tag, share or follow pages with a “like” so that they are automatically notified of activities. Anyway, links to shared information can be sent quickly and easily via email. And to further increase collaboration and sharing within your teams, apps can be added to the standard SharePoint area as desired thanks to integrated workflows. Examples include calendar plug-ins, simple request forms, or workflow apps like Power Automate. You see: The possibilities are as diverse as the needs of today’s businesses.
It’s no surprise that the majority of Fortune 500 companies have relied on this application for years, because: SharePoint is a simple and secure Microsoft solution that not only supports you in your document management, but can also significantly simplify your business communications. SharePoint is so versatile that the functions of this platform can be completely adapted to the needs of your organization. Every SharePoint project is therefore preceded by an extensive analysis of your goals and business processes.
Are you looking for a proven, reliable, intranet-based alternative to make your content management and team collaboration more efficient and transparent? We would be happy to advise you on the possibilities around SharePoint and the matching Microsoft Office 365 tools. Book your appointment now for a no-obligation online consultation.