Microsoft Teams (also abbreviated to MS Teams or just Teams) is, as the name suggests, a platform for team-internal communication that offers many advantages for companies. The software combines chat, meetings, calendar and data exchange with each other and facilitates SME collaboration in the office or home office. Last year, we already explained how to get started with Teams in 2021 and introduced you to new features of MS Teams that can make your work easier. You can find out more about this in the Microsoft Update from February 2022. Here we would like to give you a comprehensive summary of what is possible with the Microsoft App and why it is also beneficial for your Swiss company.
The Most Important Functions Of Microsoft Teams At a Glance
- Chat: Exchange with individuals or whole groups and use the possibility to start calls or online meetings within the chat.
- Teams: Create groups for the project work of the different teams within your company, with the option to add external partners or customers as well.
- Calendar: Link your Outlook calendar to Microsoft Teams and easily schedule meetings.
- Calls: Start (video) phone calls. In a history, you can track all calls and set speed dials for people.
- Files: Share files , collaborate on projects in real time, and use cloud file shares to make your workday easier.
Easy Communication, No Matter Where You Work From
In its main function, Microsoft Teams is a meeting app for your team. Here you have a central place where you can manage collaboration. Keep an eye on your feed under the “Activity” menu item – this means that you have an overview of all the latest posts, reactions and calls. In individual or group chats, you can exchange information quickly and easily, share data, or start a phone or video call from the chat.
The name says it all: The focus is on “teams”, i.e. workspaces for selected people who work together on a project or topic. The big advantage: you even have the option to add external partners or customers. All they need to do is have an account with Microsoft, and they will be added to your team as guests with limited privileges. In this way, you also prevent an unnecessary flood of mail and can track conversations in an uncomplicated manner.
Microsoft Teams is incredibly flexible and independent of the work location. Not only does it have an easy-to-use desktop version, but it is also adapted as a Teams app for the smartphone and other mobile devices. This way, you can stay in touch with your teammates even when you’re on the road. In a previous post, we listed four current smartphone features from Teams for you.
Meetings, (Video) Calls, Notes – One Secure App For Everything
Do you want to schedule an online meeting and have multiple team members or external participants? Use the “Calendar” menu item and use it to easily schedule meetings internally and externally. You can link the calendar to your Outlook calendar, which allows you to keep track of all your appointments. Another benefit: schedule a meeting directly from Outlook and invite all contributors.
In a video conference, Microsoft promises high audio and video quality as well as the highest security standards. The two-step authentication that is required across teams and organizations already ensures a certain level of security. In addition, the software enforces single sign-on via Active Directory and encryption of both transferred and dormant data. All files are stored in SharePoint and encrypted using the appropriate mechanism. You also have the option to create notes via OneNote, which are also encrypted in the system.
Advantages Of Microsoft Teams Also For Small Businesses
Do you work as an SME and are still unsure whether Microsoft Teams is really suitable for your business? We have a simple and clear answer to this: Yes!
Even with a smaller team, it’s important to be able to communicate quickly and easily. Also, one of the biggest advantages of Microsoft Teams is that many of the features are already available in the free version. For example, you have up to 5 GB of cloud storage per user, unlimited chat within your teams, data sharing and task distribution, and much more.
Do you use the possibility of hybrid work in your company? Hybrid Work is a future model for SMEs and related to that, Microsoft Teams is very helpful as a meeting tool. This way, you facilitate communication between your employees, no matter where they are.
At Dinotronic, Microsoft Teams has proven itself, and we are thrilled with the versatility of the software. Our team is one of the millions of users who have switched to this tool in the business sector. Flexibility, versatility and speed are clearly promoted with this app.
If you would also like to use Teams in your company, we would be happy to support you in implementing the software, as well as other Office 365 applications or MS Teams cloud telephony.
